TMA Proactive Partners
Technology
Document Controller – Freight/Shipping/Port Operations
- Johannesburg
- onsite
- full-time
Description
Our international client is looking for a highly organised and detail-oriented Document Controller to join a busy operations team within the freight, shipping and logistics environment.
This role is ideal for someone with approximately 3+ years’ relevant experience in shipping, clearing and forwarding, logistics, freight or import/export operations who is comfortable working with time-sensitive documentation and coordinating with multiple operational stakeholders.
Key Responsibilities
- The successful candidate will be responsible for managing and coordinating operational and shipping documentation across the business, including:
- Creating and distributing cargo holding certificates
- Preparing and distributing shipping instructions
- Preparing cargo declarations
- Managing shipment bookings
- Preparing and distributing sampling instructions
- Distributing dispatch and receipt reports
- Finalising draft and original Bills of Lading
- Finalising draft and original COQ/COW documentation
- Preparing, booking and couriering document packs
- Creating and distributing Letters of Indemnity (LOIs)
- Maintaining contract registers
- Managing sampling dashboards
- Maintaining daily document control dashboards
- Preparing invitation letters
- Maintaining accurate electronic and hard-copy filing systems
- Communicating daily with port, sampling and trucking agents
- Tracking trucks and providing operational updates
- Providing vessel updates
- Preparing and distributing photographic reports
Qualifications & Experience Required
- Candidates should have approximately 3+ years’ relevant experience together with one or more of the following qualifications:
- Diploma or Certificate in Freight Forwarding & Customs Compliance
- Diploma in Supply Chain Management
- Diploma in Logistics Management
- Diploma in Import & Export Management
- BCom/Bachelor’s degree in Supply Chain Management, Logistics, Transport or International Trade
- Customs Compliance or Customs Administration qualification
- Other relevant freight, shipping or logistics qualification
- Previous clearing and forwarding experience
- Previous shipping experience
- Practical understanding of shipping and freight documentation
- Strong attention to detail, particularly when working with contractual and operational documents
- Strong relationship-management skills when dealing with suppliers, clients and operational partners
- Confidence communicating with stakeholders from different countries and backgrounds
- Good working knowledge of Microsoft Outlook and Excel
- Strong organisational and document-management skills
- The ability to manage multiple deadlines in a fast-paced operational environment
- A proactive and dependable approach to work
Bonus/Nice to Have
- A valid driver’s license is essential, as the role may require the collection of documents from time to time
- Candidates must be willing to travel when operationally required
- Due to the nature of shipping and logistics operations, there may occasionally be a requirement to work on weekends or public holidays when necessary
Required Skills
- Export and Freight Forwarding
About the Company
TMA Proactive Partners
Technology
http://www.tmaproactivepartners.com